The mission of the Special Collections unit of the Lakeland Public Library is to acquire, preserve and make accessible to researchers materials which document Lakeland's history. The materials focus specifically on the city's people, institutions, organizations, industries and events. Materials relating to Polk County and the state of Florida are also acquired as those items have a Lakeland connection.
The collections consist of records, manuscripts, printed and published material, maps, photographs, films, videotapes, audio cassettes, scrapbooks, posters, news clips, newsletters and ephemera, especially postcards and citrus labels. The unit also maintains an index to obituaries in The Ledger from 1911 to 1975 and 1999 to the present and an index to deaths in Polk County between 1975 and 1998. Though the Lakeland Room is not a museum, the unit will on occasion accept artwork and artifacts that have a direct connection to the city.
The holdings of Special Collections are in a variety of formats, including manuscripts, photographs, books, and scrapbooks. The manuscript materials consist of personal papers and business records of a number of prominent citizens of Lakeland, including Norman Riggins, Herbert Drane, Columbus Dean, Albert Lodwick, and the Carter family. Also included are the records of such civic organizations and social clubs as the Lakeland Chapter of the DAR, the Sorosis Club, the Woman's Club, and Historic Lakeland.
The Special Collections unit is home to more than 10,000 photographic prints and negatives documenting Lakeland from the turn of the century to the present. Among the most significant of these collections is the Earl Morgan Savage Collection, with its many photos of Lakeland's developing downtown district in the 1920's, and the Dan Sanborn Collection which documents Lakeland's growth and development from the 1930's to the 1960's.
The collection of books, pamphlets, other printed materials and maps has been specifically developed to document the history and development of Lakeland and, to a lesser extent, Polk County and the state of Florida as a whole. Most of the items in the collection are monographs, although there are also periodicals, maps, directories, and municipal, county, and state publications.
The scrapbooks in the collection document the activities of a number of organizations in Lakeland and are often the only evidence of the organization's existence.
GUIDELINES FOR USE
Patrons must at least 10 years old to use materials. Patrons younger than 10 must be accompanied by an adult.
Because of their sometimes unique and/or fragile nature, care must be exercised in the handling of materials in the Lakeland Room. Patrons must use pencils or lap top computers to take notes. The use of pens is not permitted and pencils will be provided to patrons upon request. The consumption of food or beverages in the Lakeland Room is expressly prohibited.
Materials housed in the Lakeland Room may not be removed from the area. Permission may be granted to photocopy items in the collections depending upon their condition. A fee is charged for this service and a staff member will do the photocopying. Photocopying of materials is done at the discretion of Special Collections staff. The quantity of materials that can be photocopied is limited to 100 pages per project. There is a 30 page copy limit on copyrighted material. Patrons may also use digital cameras or cellphones equipped with cameras to photograph pages of books or documents with staff permission.
Permission to examine and photocopy a document does not convey the right to publish or reproduce it. Patrons must be aware of copyright law and they must assume full responsibility for any infringement of copyright. Special Collections staff will, to the extent possible, assist patrons in obtaining permission for use from copyright holders, but the ultimate responsibility for doing so lies with the patrons.
Any materials from the Lakeland Room subsequently reproduced in a publication or exhibit should carry the following credit: "Courtesy of Special Collections, Lakeland Public Library, Lakeland, FL.