TABLE OF CONTENTS

BASIS OF AUTHORITY

FUNCTIONS AND GOALS

DUTIES OF THE PURCHASING MANAGER

EFFECTIVE PURCHASING PRACTICES

RELATIONS WITH CITY DEPARTMENTS/SALES REPRESENTATIVES

PURCHASING PROCEDURES

• PURCHASE REQUISITIONS

• EMERGENCY USE OF PURCHASE REQUISITION

• DEPARTMENTAL PURCHASE ORDER

• INSTRUCTIONS FOR PREPARING DPO

• ROUTING

• SOLE SOURCE PURCHASES

• PURCHASE ORDERS AND INVOICES

• CHANGE ORDERS

• ADMINISTRATIVE ORDER

• PROPER INVOICE REQUIREMENTS

• DELIVERY AND ACCEPTANCE

• CALCULATION OF PAYMENT DUE DATE

• NOTIFICATION OF IMPROPER INVOICE

• APPOINTMENT OF HEARING OFFICER

• DISPUTE RESOLUTION PROCEDURES

• INSPECTION AND TESTING

• ACKNOWLEDGMENT DISTRIBUTION

• RECEIVING REPORT

• FOLLOW-UP AND EXPEDITING

• QUOTATIONS, BIDS AND BONDS

• SECURING QUOTATIONS AND BIDS

• GUIDELINES

• BIDDERS’ LIST

• SEALED INVITATION TO BID

• ROUTING (SEALED BID)

• BONDS

• PROVISIONS FOR OWNER PURCHASED MATERIALS ON
  FIXED PRICE CONSTRUCTION PROJECTS

METHODOLOGY OF BID EVALUATION

RESPONSIBILITIES OF BIDDERS

BID DISPUTE PROCEDURES

FLORIDA PUBLIC RECORDS LAW

LEGAL CONSIDERATIONS

SURPLUS AND OBSOLETE MATERIAL

CENTRAL STORES PROCEDURES

GENERAL PURCHASING ADVICE FOR ALL CITY EMPLOYEES